Todoist vs pro12/21/2023 ![]() ![]() ![]() This means that all of your information about one area of responsibility should be kept with the other information about that area of responsibility. Communications that are alike should be kept in the same place. Information that is alike should be kept in the same place. We can also get more specific with the principle. It means that communication and tasks should not be in the same place, and appointments and information should not be in the same place. This means that appointments need to go where appointments go, information needs to go where information goes, communications needs to go where communications go, and tasks need to go where tasks go. When it comes to our productivity tools, we want to apply the very same principle: A home for everything, and like goes with like. If you applied this all over your life (your home, your office, your computer) you’d never again find yourself scrambling to find your wallet, your keys, your passwords, or anything else. This principle extends to any area of life: A home for everything, and like goes with like. Our system will require tools, and in a moment we will begin setting up those tools.įirst, though, I want to talk about an important organizing principle that will serve us on various levels. You need to build it, use it, perfect it, and rely on it. Your system needs to gain your confidence so you can trust it to remember what needs to be remembered, to alert you to what is urgent, to direct you to what is important, and to direct you away from what is distracting. The fact is, to be productive, you need a system. When functioning together, these tools allow you to function smoothly and efficiently, dedicating appropriate time and attention to the most important tasks. An effective system involves identifying, deploying and relying on appropriate tools. A productivity system is a set of methods, procedures and routines that allow you to be most effective in knowing what to do and in actually doing it. If it was constructed well, it would function smoothly and efficiently.īut you don’t need to build a railroad, you need to build a system that will allow you to be productive. This system would be comprised of a complex collection of parts, but once it was constructed, it would work and function as a whole. You would need to construct a system, and the system would need to involve all kinds of components: tracks, switches, locomotives, boxcars, mechanisms to load the trains, signals to control traffic flow, and on and on. Imagine that you were tasked with building a railroad to transport goods from your town to one twenty miles away. A system is “a set of connected things or parts forming a complex whole.” A system has multiple parts that work together toward a common goal. What is a system? I know it is considered bad form to quote a dictionary, but in this case the dictionary definition is very helpful. That word system may sound intimidating, so let me begin by distilling that fear factor. Over this article and the ones that follow, I will help you use your tools to develop a system that will help ensure you give appropriate attention to each of your areas of responsibility. In other words, your tools function best when you combine them with a thorough understanding of your responsibilities. Your tools will only be as helpful as your understanding of your areas of responsibility and the duties and roles that fall within each of them. As it happens, they have everything to do with one another. Today I want to explain and demonstrate what your areas of responsibility have to do with your tools (and why you will be missing out if you skip the hard work of defining those areas). Sponsor Show Your Support Become a Patron ![]()
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